Case studies

Real Systems. Real Businesses. Real Numbers.

Each of these started with a business owner saying, "we can't keep running this on spreadsheets." Here's what got built, what changed, and what it saved them.

Build A System Like These How The Process Works

1,200+

Hours saved per year (per client average)

−85%

Average reduction in data-entry errors

100%

Jobs and services documented

4–6 wks

Typical launch window

Filter by industry

Trailer Manufacturer40+ employees

Inventory & Build Tracking System

The Problem

60+ trailer models run out of three Google Sheets nobody kept in sync. Material counts wrong by Monday, builders pulling parts that weren't in stock.

What I Built

Single inventory dashboard with live stock levels
Trailer model + variant library with build sheets
Materials-required view for every model
Supplier directory tied to each part
Material request workflow with admin approvals
CSV import for 4,000+ existing parts

Outcome

Replaced four spreadsheets and a shared inbox with one dashboard. Build crews know what's in stock before they start, and admins pull a full inventory report in seconds.

~12 hrs

saved per week

−85%

stock errors

"We replaced four spreadsheets and a group text. I can finally see what's in stock without calling the shop."

— Mike R., Owner

InventoryTrailer ModelsSuppliersCSV Import

Build something like this

Before

4 spreadsheets, daily phone calls between office and shop, weekly stock-outs.

After

One dashboard, live counts, near-zero stock-outs.

Construction Contractor25 field employees

Time Clock & Crew Forms System

The Problem

Crews called in their hours, missed punches were written on napkins, PTO requests came in by text. Payroll spent half of Friday tracking people down.

What I Built

Tablet kiosk time clock for shop and job trailers
Break tracking with overtime rules per role
Self-serve missed punch forms with admin approval
PTO and sick-time requests in one workflow
Searchable employee records with full history
Payroll-ready CSV exports filtered by date or crew

Outcome

Friday payroll prep dropped from an afternoon to about 20 minutes. Owners get a real-time view of who's on the clock and where.

4 hrs → 20 min

Friday payroll

lost time slips

"Friday payroll used to eat my entire afternoon. Now it's done before lunch and the numbers are right."

— Tanya S., Office Manager

Time ClockPTOKioskPayroll Exports

Build something like this

Before

Friday payroll = 4 hours of phone tag and napkin notes.

After

Friday payroll = 20 minutes, numbers right the first time.

Trucking & DeliveryFleet of 30 trucks

Fleet Service Tracking System

The Problem

Service intervals lived on sticky notes in the cab and in the head of one mechanic. Trucks went past oil changes by thousands of miles. Two DOT inspections missed in a year.

What I Built

Every truck and trailer in one searchable list
Last service date + next service due (mileage and date)
Photo uploads for damage, parts, and repairs
Service notes pinned to each vehicle
Full maintenance history per truck
Reminders surfaced on the main dashboard

Outcome

Zero missed services in the first six months after launch. The owner has a single screen showing which trucks are due, overdue, or in the shop right now.

missed services / 6mo

−100%

missed inspections

"Zero missed services in six months. Worth every penny just for that."

— Dale W., Fleet Manager

FleetMaintenanceService RecordsReminders

Build something like this

Before

2 missed inspections per year, oil changes often 2–3k miles late.

After

0 missed services in 6 months, all intervals visible on one screen.

Diesel Repair Shop8-bay shop

Work Order & Customer Job System

The Problem

Every job lived on a paper ticket. Customer history was in a binder. Finding what was done on a truck last year meant flipping through 200 invoices.

What I Built

Digital work orders created in under a minute
Notes, photos, and parts tied to each job
Customer profile with full vehicle history
Status tracking from intake to invoice-ready
Job assignment by tech with daily queue
Exportable job and revenue reports

Outcome

Service writers stopped flipping through binders. Owner-facing reports show open jobs, revenue, and tech productivity in one place.

~6 hrs

saved per week

100%

jobs documented

"I haven't opened the binder in three months. Every customer's history is right there on the screen."

— Rick A., Shop Owner

Work OrdersPhotosCustomer HistoryReports

Build something like this

Before

Paper tickets, binder lookups taking 10–15 min per customer.

After

Digital jobs, full customer history in 2 clicks.

Trailer DealerMulti-location

Inventory & Material Request System

The Problem

Two lots, two stockrooms, zero visibility between them. Salespeople promised trailers already sold at the other location, parts requests got lost.

What I Built

Multi-location inventory with per-lot views
Cross-lot transfer requests with approvals
Supplier and parts catalog shared across lots
Material request workflow with status tracking
Owner dashboard summarizing both locations
Searchable history of every transfer and order

Outcome

Salespeople stopped double-selling trailers. Managers at both lots see the same stock and the same numbers in real time.

double-sold units

−70%

transfer mistakes

"Both lots finally see the same numbers. The Monday phone wars are over."

— Sarah K., General Manager

Multi-LocationInventoryTransfers

Build something like this

Before

Daily phone wars between lots, units double-sold twice a month.

After

Shared real-time view across both lots, zero double-sales.

Restaurant Group3 locations, 60 staff

Kiosk Clock-In & Menu Management

The Problem

Each location used a different time clock app. Menu changes were emailed as PDFs. New hires took a week to figure out the clock; menu mistakes showed up on receipts.

What I Built

Touch-friendly kiosk clock-in for hourly staff
Centralized menu and food item library
Bulk CSV upload to push menu updates everywhere
Fast item selection optimized for line speed
Manager control panel for shift and staff edits
Shift and employee reports per location

Outcome

New hires clock in correctly on day one. Menu updates push to all three locations in minutes instead of two days of back-and-forth.

2 days → 5 min

menu rollout

−90%

ticket errors

"Menu changes used to take two days of emails. Now I push a CSV and we're done."

— Luis P., Operations Director

RestaurantKioskMenu ManagementMulti-Location

Build something like this

Before

Menu changes = 2 days of emails and PDFs across 3 locations.

After

Menu changes = 5 minutes via CSV upload, live everywhere.

Recognize your business in one of these?

If your workflow looks even close to one of these case studies, a custom system can probably solve the same problem for you — usually faster than you'd think.

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Trusted by Michigan shops, fleets, and crews

Ironhide Trailer Co.

Northridge Diesel

Great Lakes Fleet

Cascade Landscape

Redline Repair

Huron Foods Group

Some client names changed for privacy — full references available on request.

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